OUTSOURCED ACCOUNTING & ADVISORY SERVICES
Your Full-Service Back Office, Built for Growth
Running a company or managing significant family wealth is hard enough without also worrying about whether your financials are accurate, your compliance calendar is under control, and your reporting reflects reality. That’s where Gray, Gray & Gray comes in.
Our Client Accounting & Advisory Services (CAAS) practice goes beyond typical outsourced accounting to give organizations something most accounting relationships do not: a dedicated financial team that knows your business deeply, works inside your operation, and brings the full depth of a top regional firm to every question you have. Not a vendor you check in with quarterly. A partner who is in it with you. That’s the Power of More.
Who We Serve
We work with organizations that need a committed, long-term financial partner. You may not need a full-time CFO or Controller. But you do need experienced financial leadership, reliable infrastructure, and informed guidance. Our CAAS team provides that depth of expertise through an embedded, outsourced team – delivering the experience and continuity your organization needs, at a fraction of the cost of building it in-house.
Two areas in which we are very active and have built successful relationships: life science and biotech companies navigating the financial complexity that accompanies institutional funding; and family offices that need concierge-level management across a full, often complicated financial picture.
Scaling Fast After Series A? We’ll Run Your Back Office.
Raising your Series A is a milestone. It is also the moment when your financial infrastructure suddenly needs to grow quickly. Board reporting, investor-grade financials, audit readiness, compliance with new grant or contractual requirements – the demands multiply overnight, and most companies at this stage do not have the internal team to handle them.
We build and run that back office for you. Our team sets up the systems, establishes the processes, and handles the day-to-day accounting and reporting so your leadership can focus on the science and strategy. When audit season comes, we are already prepared because we have been managing the books all year, not scrambling to reconstruct them.
What this looks like in practice: we handle back office infrastructure setup and management from the ground up; we keep you in front of compliance requirements as your reporting obligations expand with your funding; and we manage audit preparation and support so your auditors have what they need, on time, without pulling your team into a fire drill.
The key distinction is that we are not a part-time vendor you call when something goes wrong. We are a full-time embedded partner who knows your company, your contracts, and your cap table. You have consistent, direct access to a team that is engaged, informed, and responsive.
Concierge-Level Support for a Full Financial Picture
Family offices have particular demands. The stakes are high, the details are intricate, and discretion is not optional. The last thing a family needs is to be explaining their financial history to a new contact every time they pick up the phone.
Gray, Gray & Gray serves as the financial anchor for family offices seeking a single trusted team to coordinate across their entire financial life. That means tax preparation and estimated tax planning done with real knowledge of the family’s situation, not just the prior year return. It means accounting for portfolio companies handled by professionals who understand what those businesses are and how they operate. It means access to private wealth management oversight that keeps the personal portfolio aligned with the broader financial plan. And it means a single point of coordination across audit, tax, and advisory needs, so nothing falls through the cracks between specialties.
You should not have to be the person who connects the dots between your accountants, your wealth advisors, and your attorneys. That is what we are here for.
What Makes CAAS Different from Outsourced Accounting?
Traditional outsourced accounting is largely transactional: your books get done, your returns get filed, and the relationship is defined by the deliverables. It is useful, but it is narrow.
Client Accounting & Advisory Services goes considerably further. The accounting is still there, but it is embedded in a broader relationship that includes systems design and optimization, process improvement, operational support, and strategic financial planning. We are thinking about your business, not just your balance sheet.
The other difference is scope. CAAS brings together coordinated support across accounting, tax, audit, and advisory – all from a single firm, with professionals who talk to each other and share context. That coordination is worth a lot. Advice from someone who knows your full financial picture tends to be better than advice from someone who sees only one slice of it.
How We Work with You
We keep the start of an engagement simple on purpose. It starts with a discovery session where we listen more than we talk. We want to understand your organization, your current situation, what is working, and where the pressure points are. From there, we design an engagement structure tailored to your actual needs, not a packaged service tier that you have to fit yourself into. Once we are underway, you have a dedicated team, not a rotating cast of associates, who are embedded in your operation and available to you on an ongoing basis.
The goal is for this to feel less like a vendor relationship and more like you are in the very capable hands of a finance team that is on your side. Because that is what it is.
Why Gray, Gray & Gray?
The short answer is that we bring things together that most firms keep separate. Tax, audit, accounting, wealth management, transaction advisory services, and investment banking; all under one roof through our family of companies, with specialists in each discipline who collaborate rather than hand you off to strangers.
Our bench is deep, which matters when your situation is complicated. Biotech accounting is not the same as family office accounting, and neither of them is the same as a typical commercial client. We routinely work in high-complexity, high-stakes environments, so the situations that feel unusual to generalists are familiar territory to us.
We measure our success by how long our client relationships last and how much our clients rely on us to help them think through important decisions, not by how many engagements we can turn in a year. We are selective about who we work with because we want to be genuinely invested in the outcome, not just contracted for it.
Affiliated Services
Gray, Gray & Gray is not just an accounting firm. Depending on your needs, our CAAS clients have access to connected expertise across Private Wealth Management through our Gray Private Wealth affiliate, which is particularly valuable for family office and founder clients who need investment oversight alongside their accounting and tax work. We also offer Estate and Tax Planning for families and individuals navigating complex transfer and legacy decisions; Audit and Assurance for organizations that need attest services with full continuity across their financial relationship; and Investment Banking services through our Gray Strategic Partners affiliate for clients considering a capital raise or a strategic transaction. Our CAAS clients also have direct access to our Transaction Advisory Services group for assistance with the review of potential business acquisition opportunities.
Having these capabilities within one firm means you never start from scratch when your needs expand. The people who handle your next question already know your story.
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Ready to Talk?
If you are managing a growing biotech company, in the process of raising capital that will significantly increase your financial reporting requirements or running a family office and your current financial support is not keeping pace and/or you no longer wish to maintain a full-time staff of employees, let’s have a conversation. No pitch, no commitment, just an honest discussion about whether we are the right fit.
Contact our CAAS team to schedule a discovery conversation.
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Frequently Asked Questions
Not exactly. An outsourced CFO arrangement typically centers on a single senior leader who provides strategic financial guidance, often on a part-time basis. CAAS is broader: it is a full-service team that handles the accounting, compliance, reporting, and advisory work across your organization. In many cases, we work alongside your leadership as a strategic partner, but the engagement includes the full back-office function, not just executive-level advisory hours.
Often yes. Many of our clients have an internal finance person who is very capable but stretched too thin, or who handles day-to-day transactional work well but lacks the specialty depth to manage audit preparation, tax planning, or investor reporting at the same time. We can design an engagement around what you already have, filling in the gaps rather than replacing what is working.
It depends on the complexity of your starting point, but most engagements are active within a few weeks of completing the discovery process. We do not believe in long onboarding runways. The discovery conversation and engagement design phase exists precisely so we can hit the ground running, not spend months learning what we should have asked up front.
Yes, and that is often when the relationship is most valuable. Post-Series A companies frequently face significant financial complexity, including grant tracking, contract compliance, investor reporting, and burn-rate management, long before they have revenue. Getting the financial infrastructure right at this stage makes everything easier later, including your Series B diligence and your eventual audit.
Discretion is foundational to how we operate with family office clients. Your financial information stays within the team assigned to your engagement. We do not discuss client situations across engagements, and we design our team structure to minimize the number of people with access to sensitive information while still giving you the depth of coverage you need. If you have specific confidentiality requirements, we are happy to address them directly during the discovery conversation.
It means you will know the people working on your account by name, and they will know you. You are not calling a general number and explaining your situation from scratch each time. Your team has consistent context on your business, your history, and your priorities. When something comes up, they are already oriented. That continuity is part of what makes the relationship work.
Yes, and we do it regularly. Part of what makes a CAAS engagement effective is that we can serve as the financial coordination point across your professional relationships. We will work with your attorneys on estate or transaction matters, coordinate with outside wealth advisors on tax implications, and ensure information flows in both directions without you serving as the intermediary.
Engagements are structured around the scope of services you need, not an hourly rate model. After the discovery conversation, we design an engagement structure and propose a fee arrangement that reflects what you are getting. Most clients find the predictability of a structured engagement more useful than tracking hourly bills, and it aligns our incentives with yours: we are motivated to be efficient and effective, not to run up time.